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#AptChat is a discussion about the apartment industry that takes place on Twitter every Friday at 4 PM Eastern. Anyone is welcome to join.

November 11th: The Latest Technology Trends for Multifamily

May 23 2011 ~ 0 Comments

Your Accounting Software Wishlist

We know it’s not the sexiest topic in the world (well … maybe it is for some people), but this week’s Apartment Chat covered an issue that everyone has to deal with — accounting. And more specifically, accounting software.

What systems are you using, what is working well, and what would you like to see improved … we wanted to hear from you about your “wishlist” for your current accounting system. Here are some of the highlights from what you had to say. (Thanks to representatives from RealPage and Yardi for contributing to the conversation.)

What do you think is the best accounting software and why?

If you had a “wishlist” for changes to the service you use, what would be on it?

What are the limitations of what’s available? Is there anything that we shouldn’t be asking our accounting software to do?

Now it’s your turn. Which accounting system are you using? What features would you like to see, or what could your software do better?

We’re taking next week off for Memorial Day, but we’ll be back at our regular time (4 pm Eastern) on June 3rd. We hope you can join us then!

January 10 2011 ~ 1 Comment

Cost-Per-Lead or Cost-Per-Lease?

Welcome back, #AptChat-ters! After a few weeks off for the holidays, we wanted to dive right back into things for our first chat of the new year.

There are always a lot of questions about all the different advertising choices available to apartment marketers, not to mention the various cost models offered by many of these partners. We wanted to see if you preferred one pricing model over the other … here are some of the highlights from what you had to say:

Why should I want to pay for leads? How do I know if they are any good?


Link to Q1 highlights

My company HATES cost per lease. I think it’s really fair. What are the benefits of Cost Per Lease?


Link to Q2 highlights

If I had to pick *one* model, would it be pay per lead, pay per lease or straight ILS? And why?


Link to Q3 highlights

More Resources:

Where do you stand on the cost-per-lead vs. cost-per-lease debate? Do you have a preference? What about flat subscription advertising packages? Share your experiences and leave your feedback in the comments.

August 10 2010 ~ 2 Comments

Getting More Out of Your Email Marketing

DJ Waldow Mark JuleenSocial media may have recently surpassed email in terms of total share of our time spent online, but email is still an incredibly effective way to reach your audience (and email is still the most popular online activity on smartphones).

With that in mind, we asked Mark Juleen and DJ Waldow to help us understand how to get more out of our email marketing efforts. Mark (known to some as the Apartment Nerd) is the Director of Marketing for JC Hart Communities in Indianapolis, and DJ is the Director of Community at email service provider Blue Sky Factory.

They’re certainly not the only ones with something to say about the topic … it was exciting to see a number of faces – new and old – jump into the conversation to share their tips and ideas.

Here are the highlights from the discussion:

Why do I need to incorporate email into my marketing strategy? Aren’t the autoresponders to prospects enough?

  • Jonathan Saar: autoresponders are not personal … you are in fact emailing people.
  • Charity Hisle: Integrate, Integrate, Integrate! Tactics should work together to be effective.
  • Heather Blume: Auto responders are never enough. They’re canned, impersonal, and often get filtered out by SPAM filters. Keep it human.
  • Courtney Anderson: Auto responders are some of the most interacted with emails because they are real time – positively impacting deliverability.
  • Erica Campbell: Auto responders can b effective if they r done correctly like using personalization & dynamic content to meet their needs.
  • DJ Waldow: Why Email Marketing? Easy. According to the DMA it had a $43.62 ROI in 2009 (assuming you do it correctly)
  • Courtney Anderson: The more interaction recipients have w/the email the more favorable the ISPs rate your IP reputation.
  • Kim Cory: Auto responders are usefull and effective for certain situations. Better than no email at all, but has 2 be custom
  • Kim Cory: If U send junk, that’s exactly where it will go! Don’t get lost with the other 100′s of emails your customers get daily. B unique.
  • Michael Pickens: We send out autoresponder but require the properties to give a personal response within 2 hours.

Typical emails might be an auto-responder, then a custom response. How else can we use email to reach our audience?

  • Courtney Anderson: Interaction based emails, welcome emails, drip campaigns, surveys, many more.
  • Jonathan Saar: Newsletters for residents and non
  • Kim Cory: We use email for surveys, resident alerts, announcements, holiday greetings, newsletters, promotions, list is endless.
  • Meg Fowler: Most marketers treat people like opens, not readers. Content strategy exists beyond the blog.
  • Erica Campbell: Email plays a huge role in multichannel marketing – other channels drive before the inbox and after the inbox.
  • DJ Waldow: Send updates about cool new apts in their area. Targeted FTW.
  • Laurel Zacher: Love email to drive new visitors to our site/fb/videos (from my sig). i just wish I could better quantify it!
  • Mark Juleen: We do surveys, monthly news, notifications, introductions to social, etc. and more to come.
  • Meg Fowler: How about emails with neighborhood profiles — links to amenities, stories of happy residents… along with rentals.
  • Ryan VanDenabeele: Email is a great communication tool with residents. Not as invasive as text. I still wouldn’t like to get text from my community.
  • Erica Campbell: Email is great 4 viral marktg, promoting sweepstakes/contests, internal cross promotion, affiliate program referrals.
  • DJ Waldow: Consider pics and video when sending email to apartment folks. Keep it real, human, interactive.
  • Meg Fowler: Don’t forget to link to social properties. you could even have “apartment love stories” of folks who found a great place.
  • Meg Fowler: I also love the idea of checklists on how to assess an apt, how to set a housing budget, how to work out a lease…

What are some of the best ways to capture emails? (Online or offline)

  • Duncan Alney: Email and SMS/text should both be opt-in with value added content.
  • Meredith Mobley: SMS email capture is a good one.
  • Gillian Luce: Homepage sign-up is a good one!
  • Erica Campbell: Offline list growth printed materials, direct mktg, in-store display, CS/IT, reg, call center/outbound, tradeshow.
  • Charity Hisle: How about capturing emails thru Facebook apps for those that want to learn more about your community?
  • Joe Foster: Mailing list sign-ups at community events. Great for refreshing your resident list and scooping renters.
  • Ryan VanDenabeele: Offline … we’ve been doing door hangers with tear-off tabs to submit emails to win prizes like ipads & TVs.
  • Erica Campbell: I saw a newsletter sign up for weight watchers on the box of their microwave meal- pretty neat.
  • Courtney Anderson: If I am in need of an apartment accepting my large dog, an email with properties that do is a great idea.
  • Meg Fowler: As far as capturing opt-ins, I’m a big fan of eBook offers — give content sample to assure value.
  • Sue Anne Reed: Apartment decorating on a budget would be a great ebook / lead generation campaign for multi-family.
  • Sue Anne Reed: As someone who just recently moved, I think you should put a 9 or 10-month trigger on prospects.
  • Courtney Anderson: Be compliant with CAN SPAM such as link to unsubscribe, physical mailing address, etc.

We mentioned timeliness earlier. Successful email campaigns are both timely & valuable. How do you ensure timeliness?

  • Vacancy.com: Pick your days carefully. Don’t send out an email campaign late in the day- be aware of when your audience will view it.
  • Charity Hisle: Email to Poll their move-in experience, Check-in again monthly.
  • DJ Waldow: Capture “what is your timeframe for new apartment” info on email capture. Use to send timely emails.
  • Resite Online: We find that our marketing emails get better response when sent in the middle of the week. We are B2B though. Know your audience.
  • Ryan VanDenabeele: Traditionally Tues & Wed are best email days. Then after 9:30 But before Noon. Before 9, people get delete happy with morning email.
  • Mark Juleen: Automate what you can. We often leave too much responsibility to a human scheduling an activity.
  • Laurel Zacher: I think we can all learn from the ILS’ outreach emails: useful content about process during search, recontact 9 mo later.

Is your email social? What are some ways you can integrate it with the rest of your marcomm efforts?

  • Erica Campbell: Decorating tips, integration w groupon, coupons, partnership deals w local bars ect r effective retention based emails.
  • Mike Whaling: Once you have the email, use tools like Flowtown, Blue Sky Factory or MailChimp to see where else your audience is online.
  • Resite Online: Include links to your social networks in your emails. You could even give them a taste by including your latest feeds.
  • Erica Campbell: Take the HTML version and copy it into your FBML on your FB profile and create a monthly message tab.
  • Mark Juleen: Email strategy needs to integrate w/ your social, or your social and/or email will only get you so far. LINK, SHARE, SYNDICATE.
  • Meg Fowler: Email only as social as YOU are — if you’re just broadcasting, it’ll read that way. if you’re starting a convo, it’ll ring true.

What metrics are you using to evaluate your results?

  • Courtney Anderson: Standard ones, open rate, click thru rate.
  • Vacancy.com: A/B testing is a great way to see what worked best.
  • Courtney Anderson: Leads per email sent, lead per email open help gauge performance ie bottom line indicators.
  • Erica Campbell: For an ILS- guest card submissions, CTR, unique clicks, open rate, opens, % of traffic to overall site traffic.
  • Charity Hisle: Subscription counts, web visits, email referral counts are all good metrics.
  • DJ Waldow: Opens are a start, click-throughs better, conversions WIN.
  • DJ Waldow: Shares/fwds create more eyeballs which increase opens and potential clicks & conversions. Double win.

Videos responses from Mark Juleen:

More resources:

How are you using email as part of your marketing and communication mix? What is working well for you? What gives you the most trouble? Share what you’re doing … tell us about your experience with email marketing in the comments!

This week’s chat included 404 tweets from 56 different contributors.

July 26 2010 ~ 4 Comments

SEO: What You Need to Know

Erica CampbellWhen it comes to marketing your business online, you probably already know how important it is that your website and other online assets rank as high as possible on Google and the other major search engines.

However, the search engines don’t publicize all the factors they take into account when ranking sites, so optimizing your site for search (often called search engine optimization, or SEO for short) is a science that can be tough to grasp. We’re in luck, though, as our industry has some top-notch SEO experts who got together for this week’s chat to discuss the best ways to grab the most valuable real estate online. Erica Campbell from ForRent.com is one of those experts, and she joined us as guest moderator for this week’s chat.

Here are the highlights from the discussion:

How can I use SEO on my website and in my online ads?

  • Erica Campbell: In order 2 make ur biz a success & stay ahead of comps u need 2 tap into SEO 2 draw more customers to ur business website.
  • Ryan VanDenabeele: Always fill out your Alt tags and name your photos with key words.
  • Erica Campbell: First and foremost you need to go back 2 to the basics w SEO and use meta tags.
  • David Kotowski: First thing (and easiest) is to make sure your website incorporates lots of different media and isn’t entirely Flash.
  • Erica Campbell: The search engine spiders deem the title tag as the most significant meta tag.
  • Ken Shafer: If you’re looking to optimize your online ads on other sites, b sure to include property name & the city/hood in the desc.
  • Jessie Lambert: choose your keywords wisely…use resources like google adwords so that you are optimizing your potential traffic.
  • Erica Campbell: Do not use a URL as the Title Tag. Every page that you want indexed on your Web site should have a different title.
  • Ken Shafer: You should keep your title tags to right around 70 characters.
  • Erica Campbell: Make sure when u upload videos to YouTube that u use titles, desc, URL and keywords- same SEO approach with social.
  • Erica Campbell: Tip: Have no more than 24 words in description tag (repeat words max 2 times). This tag should utilize keywords & keyphrases.
  • Tanni Mannan: Location or the most important keyword at the beginning to the title tag.
  • Ryan VanDenabeele: Get a new CMS! RT @30lines: And what if my website vendor’s CMS doesn’t allow me to change title tags on each page?
  • Erica Campbell: It’s important to keep your SEO tactics as natural possible so that you don’t raise flags to the SE’s.
  • Resite Online: Flash files with database driven content are still not crawlable. With HTML5 and CSS3 there are non-Flash animation options now.
  • Mike Whaling: Google has openly admitted they don’t look at keywords anymore … too easy to game the system.
  • Tim Grace: Not saying don’t include geo terms where appropriate, just that they don’t always need to be 1st.
  • Ellen Thompson: You should be trying to rank for a broad array of keyword related to your property, geography.
  • Tim Grace: Trying to rank for “apts for rent” or “chicago apts” is largely a fool’s errand for most props/mgmt cos.
  • Mike Bozeman: We also find that more details people tend to search for (long tail), the more apt the are to convert.
  • Tim Grace: Long tail = go for searches w/ neighborhoods or other qualifiers like unit/prop attributes i.e. “Cheap apartments Buckhead”
  • Ken Shafer: Don’t get bogged down in “high volume keywords.” Research, less-competitive, focused keyphrases.
  • Erica Campbell: According to @comscore, 62% of search engine users don’t look past the 1st page of results.
  • Tim Grace: The tools on @seomoz are fantastic if you have a few bucks to spare. Money well spent.
  • Erica Campbell: Other things 2 consider: site nav, screen size, speed of display of ur pgs, spelling (get it right), usage of tables,url structures.

How important are photos and videos on my site? Anything specific I should be doing with them to improve my rank?

  • Erica Campbell: Photos and videos are absolutely important especially for Google Universal Search.
  • Ken Shafer: Hosting your videos on YouTube and embedding on your site is a great way to boost views…big signal for YouTube SE.
  • Ken Shafer: Having your videos on other channels will increase the likelihood that they will appear in blended results.
  • Ellen Thompson: Videos on your site keep people on the page longer, an indirect factor in SEO.

Does Foursquare help SEO? Does Facebook? Twitter?

  • Erica Campbell: 4sq helps with your linking strategies- he more links you get the more likely you are going to get a higher search ranking.
  • David Kotowski: Foursquare listings do not appear in Google searches, although Bing includes them.
  • Ken Shafer: NOTE: links from social media sites (FB, Twitter, etc.) do not pass page rank or link juice.
  • Resite Online: Our Facebook and Twitter updates appear in our Google Alerts daily. They definitely effect search results too.
  • Mike Whaling: Easy “follow” link: Add your website to your LinkedIn profile. Use appropriate anchor text.
  • Tim Grace: Your presence on social sites is yet another result in a SERP [Search Engine Results Page], which is certainly still powerful.
  • Tanni Mannan: Twitter, flickr, linkedin, youtube, digg, stumbleuopn, del.icio.us are very helpful for SEO.

I’m hearing more about getting inbound links to my site. What is this, how does it help and how do I get them?

  • Erica Campbell: Make sure you are partnering up w authority sites such as .edu, .org and .gov sites for linking & have them use strong anchor text.
  • Erica Campbell: Make sure you don’t 4get to submit your site to local directories and Dmoz is still good in our book!
  • Eric Brown: All Inbound Links are NOT Created equal, Another plug for partnership Marketing with larger brands,
  • Erica Campbell: Ask your local chamber of commerce and college/university for a link.
  • Ken Shafer: Don’t forget! It’s not the quantity of inbound links, it’s the quality.
  • Erica Campbell: Send it (your website) to Yahoo! Directory also optimize ur floor plans on your ILS ad b/c we send those to Google Base.
  • Michael Pickens: Inbound link: Wife works for a major university and all the med students doing residency need a place to live. = link to Colonial.
  • Erica Campbell: Want to find out how many ppl r linking to you? put this in google: “link:www.sitename” and it will tell u who is.
  • Jessie Lambert: Writing whitepapers, creating photo galleries, viral contests, etc. are all great ways to create link bait.
  • Eric Brown: Apartment Operators are going to wake up to the Value of PR, Great PR = Great Inbound Links.
  • Erica Campbell: Also get ideas from your top referring sources of traffic coming into your site and ur destination urls (where r ppl going to).
  • Ken Shafer: Visit siteexplorer.search.yahoo.com to find out who’s linking to you.
  • Erica Campbell: Optimizing ur press releases is huge and don’t forget to submit them to reddit, newsvine, digg, etc. It’s free.
  • Eric Brown: Word of Mouth Always = More Sales.

I’m also hearing more about local search. Is this different that regular search? Is there anything I should be doing differently?

  • Michael Pickens: Working on claiming/verifying all our properties on Bing AND Google Places. If you have the time why not get it all set up right.
  • Ellen Thompson: Don’t forget yahoo local, merchantcircle, citysearch, yellowpages.com etc.
  • Tanni Mannan: Give as much information as possible for local SEO.
  • David Kotowski: Add GPS info to your pictures (this can be done automatically with some cameras) and they will appear in local image searches.

If I could only do one thing to improve my rank in search engines, what should it be?

  • Ken Shafer: Be an authority with great content. It’s the best way to get people to link to you.
  • Duncan Alney: Create keyword rich valuable content.
  • Meredith Mobley: Spending more time on social network sites=tons of link bait!!!
  • Jessie Lambert: Optimize your on-page strategy: title, header, navigational links, keyword density, alt tags, etc.
  • Resite Online: Get social! That includes a blog. The term ‘search’ is being redefined constantly.
  • David Kotowski: Make sure you have a mobile version of your site b/c lots of people are searching with their phones.
  • Mike Whaling: Follow all the experts from today’s chat & check out the resources/links they’ve provided!
  • Erica Campbell: Bottom line: People notice top search engine results. The higher the position, the higher the click potential.

More resources:

What are you doing to optimize your website? What are the tips you can share with us from your own experience? What are some questions you still have about how the search engines work and ways to increase traffic to your website? Thanks again to everyone who joined us for this week’s chat, especially Erica Campbell for helping us out as our guest moderator!

This week’s chat featured 342 tweets from 55 different contributors.

July 21 2010 ~ 6 Comments

Managing Your Social Media Presence

Jonathan Saar - The Training FactorEveryone seems to be experimenting with social media in some way, shape or form these days (regardless of whether you think it’s working or not). But one thing that many people seem to struggle with is how to manage their brand’s presence across so many different platforms.

After Jonathan Saar from the Training Factor posted their own case study sharing their successes with social media, we asked him to join us for a discussion on the topic. As it turns out (really no surprise here), you all have great ideas and examples to share. Here are the highlights from the chat:

How do you manage the time commitment? It seems to be HUGE time sucker in our office.

  • David Kotowski: If you get into the habit of checking in it becomes routine and doesn’t take up much time.
  • Jonathan Saar: Time and discipline go hand in hand. There must be a routine or else you are lost.
  • Kim Cory: I set time aside each day just like I would reviewing reports, statements, plans, emails, etc. must make effort.
  • Mike Whaling: Focus your efforts. You don’t need to be on every site.
  • David Kotowski: Let’s face it. Your employees are ALREADY checking their personal accts and sending texts during the day. Get them involved.
  • Mike Whaling: Set routines based on goals. 1 routine for monitoring sites, 1 for creating content, etc.
  • Jonathan Saar: Make sure you give yourself an “off” time — that comes from my wife :)
  • Erica Campbell: Use Web analytics 2 determine what sites r converting best 4 u. Look @ referring sources of traffic & inbound links.
  • Mike Whaling: Take the time to set up alerts, feeds, etc. It makes the process much easier once you get into it.
  • Erica Campbell: Use RSS & automation properly & u can have some big wins w/ time. Also, believe it or not policies & procedures save time.

What social media tools do you find to be the best for managing your presence?

  • David Kotowski: Google Alerts is tha jam! Whenever our name is mentioned I find out automatically through an RSS feed to Outlook.
  • Sam Gainous: For our company it is Facebook along with a bit of Twitter.
  • Mike Whaling: Try HootSuite or Postling. Multiple users can manage multiple sites … all browser-based, so no downloads.
  • Matt Hendrick: Twitterfeed is a good tool to automate RSS content, but use wisely (& sparingly) – & only from blogs whose content u count on.
  • Sam Gainous: I use TweetDeck and HootSuite and prfer TweetDeck for monitoring our “brand”
  • Ryan VanDenabeele: Our blog and facebook seem to create the best results. By results I mean traffice/leads/questions.
  • Erica Campbell: Twitter doesn’t even deliver a noteworthy amount of guest cards but FB does so we spend more time there & YouTube.
  • David Kotowski: I recently started using @SproutSocial. I can track FB Fan Pages, Yelp reviews, and Foursquare checkins in one place.
  • Mike Whaling: Most important tool for managing your presence: A smartphone. Preferably one that allows you to download apps.

What are the “top three” social sites I need to be on for my property? (And why?)

  • Mike Whaling: #1 site is always your own.
  • Elysa Rice: Sites properties should be on: Facebook & Yelp; should at least be monitoring Twitter & Foursquare.
  • Jonathan Saar: 1- Facebook 2- Foursquare 3- Twitter
  • Meredith Mobley: I think this answer will vary depending on your audience.
  • Kim Cory: I believe it is all about where your audience is hanging out. Know your customers & where they are.
  • Gillian Luce: Think Facebook is a safe bet 4 most demographics!
  • Mike Whaling: Collect emails. Plug them into a tool like Flowtown. That will give you a good starting point.
  • Rosa Green: We use mainly FB, some twitter, just starting Foursquare & Youtube. FB by far the most interaction!
  • David Kotowski: Whatever 3 sites are most popular with your residents. Ask them.
  • Erica Campbell: FB (clean interface, comes w analytics, no brainer), YouTube (Google Juice & analytics) & have a blog (links, traffic).
  • Mike Whaling: Check out other local blogs. Start following them & leaving relevant comments. Get involved.
  • Heather Kattelman: From our exp, FB generates the most interaction w/ pros/res – leasing & res retention

How do I create content that doesn’t s*ck? A lot of what I see out there is lousy. I want mine to be the best.

  • Frederic Guitton: The OODA loop (for observe, orient, decide, and act) This is what web analytics, SM and all marketing is all about.
  • Jonathan Saar: Start with google alerts folks.
  • Sarah Cooley: PRACTICE PRACTICE PRACTICE! you won’t know what’s good until you get out there, start creating content and see the response.
  • Ryan VanDenabeele: We create content that is a value to our residents. Put yourself in their shoes. What do they like. If you don’t know. Ask.
  • Christian Flickinger: If you talk to me and sound like a salesman, a big douche, or a robot – you’ve lost my attention.
  • Matt Hendrick: Decide if the “contrarian” route is for you – it can sometimes provoke more discussion than simply playing it safe.
  • Mike Whaling: Check local trends on Twitter. See what’s popular now, then share your own spin on those topics.
  • Erica Campbell: Mix it up & get outside writers every once in while like mommy bloggers, consumers, partners etc gives new perspective.
  • Resite Online: When it comes to SM content its really trial and error. Keep trying until you find topics that people react to.
  • Erica Campbell: Also look in ur analytics 4 top referring keywords for suggestions and ideas.
  • Mike Whaling: Comment on other local blogs, share them w/ your audience, then write a post on the topic w/ your own viewpoint.
  • Heather Kattelman: We do Weekly FB Plans to help with ensuring creative & interactive content is posted on the pages.
  • Rosa Green: We partner with local businesses for giveways/prizes, residents love it and its FREE!
  • Ryan VanDenabeele: Humor is good. It shows people that a real person is behind the message.

How can I delegate this effectively? How can I train my staff to do this so I can focus on managing the property?

  • Elysa Rice: Use a service like CoTweet or Hootsuite that allows for collaboration of team members.
  • Sam Gainous: Assign staff writing assignments, get them to research for new relevant content that can B used on all your SM outlets.
  • Kim Cory: Why not get them involved w/u in the 1st place. Give them freedom 2 explore & show interest & encourage them.
  • Erica Campbell: Turn to the industry 4 assistance w training. Create modules, checklists & documents that can be used even w/ turnover.
  • Eric Brown: Why would we ever think that apt site staff are writers, they could be, but not typical.
  • Sondrah Laden: Maintain a policy on communication – avoid FH issues. HUD is watching SM.
  • Heather Kattelman: Got 2B careful here – U can only give this 2 some1 that WANTS 2B the Social Voice otherwise it be really bad.
  • Jonathan Saar: Make sure SM does not become the marketing teams responsibility … collaborate.
  • Gillian Luce: Gotta have someone u trust 2 speak on behalf of the brand! Someone who can interact w/the audience & is easy 2 relate 2!
  • Jonathan Saar: Social media can help connect your depts and make that internal culture grow.
  • Mike Whaling: Make sure you measuring the right things. If resident retention is the goal, then don’t measure by # of new leases.

Good quotes and tips along the way:

  • Jonathan Saar: Social media has been the main direction TTF has been using to connect with its customers and reach out to new ones.
  • Matt Hendrick: Don’t try to be everything to everyone. Find your audience and target them accordingly.
  • Jonathan Saar: Avoid syndicating the same content across your channels (this is not a time saver)
  • Mike Whaling: Focus less on the tool. Focus more on doing things that get people talking. The content will follow.

So what did we miss? What would you add? If you’re struggling to find success with social media, where are you having the most trouble? If you’re finding success, what tips or examples can you share with the rest of us? Thanks again to everyone who joined us this week, especially Jonathan!

Tools mentioned throughout the discussion:

More resources:

This week’s chat featured 640 tweets from 64 different contributors.